Processing of your personal information

Due your employment, we have registered personal information about you. According to Article 13 of the Personal Data Regulation, we shall provide you with the following information about our processing of your personal information:

  1. We are responsible for the information – how do you contact us?
  2. Purpose and legal basis for processing your personal information
  3. Categories of personal information
  4. Parties or categories of parties
  5. Parties in third countries, including international organizations
  6. Storing of personal information
  7. The right to withdraw consent
  8. Right to correction, deletion, limitation and objection of your personal information
  9. Complain to the Danish Data Protection Agency

Below you will find an explanation of the information we shall provide.

1. We are responsible for the information – how do you contact us?

Job Vision A / S is responsible for the processing of the personal information we have received about you. You will find our contact information below.

Job Vision A / S
Maren Turis Gade 2, 1st floor
9000 Aalborg
CVR: 17968092
Phone: 70 10 33 35
Mail: jobvision@jobvision.dk

2. Purpose and legal basis for processing your personal information

We process your personal information for the following purposes:

  • Employee Administration

The legal basis for our processing of your personal information is provided by:

  • Administration of your personal information is in accordance with the signed employment contract.
  • Storage of the agreement and the accompanying accounting material is in accordance with the Accounting Act.
  • Registration of driver’s license information and any traffic offense is done in accordance with the Road Traffic Act.
  • Registration of information on work- and residence permits is in accordance with the Immigration Act.
  • Registration of health information in connection with the conditions of the employment is in accordance with the Act on Active Employment.
  • Registration and use of profile picture, video recordings and criminal record is done according to the consent of the employee.

3. Categories of personal information

We process the following categories of personal information about you:

  • Contact information (name, address, phone number, email address, etc.)
  • Social Security number
  • Application material, including application and CV
  • Employment contract and other documents related to employment law
  • Diplomas and certificates
  • Salary information
  • Account information
  • Pension information
  • Insurance information
  • Information regarding next of kin
  • Driver’s license
  • Absence Information
  • Information from the employee development conversation (MUS) and the competence sheet
  • Work-and residence permit
  • Profile picture and video recordings
  • Health Information
  • Road Traffic Offenses
  • Criminal record

In connection with the termination of your employment, we will also process the following categories of personal data

  • Termination and possibly related material

4. Parties or categories of parties

We can share your personal information with the following parties:

  • Public authorities, including the Danish Tax Agency (SKAT) and Virk.dk, which is the communications portal between private companies and Danish Public Business Authorities.
  • Suppliers of administrative IT systems and related services, including financial systems, payroll systems and hosting
  • Suppliers of various IT tools for the delivery of our services
  • Customers, suppliers and partners
  • Banks
  • Pension Companies
  • Insurance companies
  • Telephone Providers
  • Lawyers
  • Accountants
  • Hotel and travel agencies
  • Educational institutions and course providers
  • Personality Test Providers
  • Credit Card Companies

Upon termination of employment, we will disclose or transfer your personal information to the following parties:

  • Public authorities, including SKAT and Virk.dk,
  • Suppliers of administrative IT systems and related services, including financial systems, payroll systems and hosting
  • Customers, suppliers and partners
  • Pension Companies
  • Insurance companies
  • Telephone Companies
  • Personality Test Providers
  • Credit Card Companies

5. Parties in third countries, including international organizations

We do not share your personal information to parties outside the EU and the EEA.

6. Storing your personal information

Your personal information regarding the employment is stored for up to 6 years after the termination of the employment. The associated accounting records are also stored for up to 6 years.

If you have consented to use your profile picture and to participate in video footage, we will keep your profile picture and any video footage until termination or withdrawal of the agreed consent.

7. The right to withdraw consent

If you have consented to our use of your profile picture and your participation in video footage, you are entitled to withdraw your consent at any time. You can do this by contacting us at the contact details listed in section 1 above.

If you choose to withdraw your consent, it does not affect the legality of our processing of your personal information based on your prior consent and until the date of withdrawal. Therefore, if you withdraw your consent, it will not be effective until this date.

8. Right to correction, deletion, limitation and objection of your personal information

Below you can read about your right to correction, deletion, limitation and objection of your personal information.

If you want to use your rights, please contact us at the details listed in section 1 above.

Right to correction
You are entitled to have incorrect information about yourself corrected. You also have the right to get your information supplemented with additional information if this will make your personal information more complete and / or up to date.

Right to deletion
In some cases, you are entitled to delete information about you before the time of our general deletion occurs.

Right to limitation of treatment
You may, in certain cases, have the right to restrict the processing of your personal information. If you are entitled to limited processing, in future, we may only process the information – except for storage – with your consent or for determining, enforcing or defending legal claims, or for protecting a person or important social interests.

Right to objection
In some cases, you may object to our otherwise legitimate processing of your personal information. You can also object to processing your information for direct marketing purposes.

You can read more about your rights in the Danish Data Protection Agency’s Guide on the Rights of the Registered, which you can find at www.datatilsynet.dk.

9. Complain to the Danish Data Protection Agency

You are entitled to file a complaint with the Data Protection Agency if you are unhappy with the way we process your personal information. You will find the Data Protection Agency’s contact information at www.datatilsynet.dk.